Special Branch. Protective Security Group Files to be Released
by Tim Anderson
Special Branch files; notorious for their errors and poor quality information, may be difficult to amend or correct.
For this reason, and for reasons of privacy, the Council for Civil Liberties has proposed that individuals be able to have their files destroyed, under Archives Authority supervision.
Soon, the NSW Police will open the files of their former Special Branch to public access, if the recommendations of the Working Party on Special Branch are accepted. Police management has moved away from an earlier restrictive model to the Freedom of Information Act model, possibly with some improvements.
What this means is that individuals will be able to apply directly to police (a public announcement should be made on this) to access their file and, per the FOI Act, amend any errors! Those who have already requested their files should be contacted, and requested to renew their application, citing the Freedom of Information Act.
While Special Branch, and its North Sydney based successor the Protective Security Group have blanket exemptions under the FOI Act, the Police Service can choose to ignore this. The FOI Act is also a user-pays system, but the Working Party is urging Police management to waive the fee for requests on individual files, at least for the first twelve months.
'He agreed with the Royal Commission, that Special Branch had disregarded its charter, was unaccountable and operated "under a cloak of secrecy", had abused money set aside for informant payments, had poor record keeping practices, kept unreasonable and irrelevant files on individuals and had little success in relation to 'subversive' activities'
Special Branch files, notorious for their errors and poor quality information, may be difficult to amend or correct. For this reason, and for reasons of privacy, the Council for Civil Liberties has proposed that individuals be able to have their files destroyed, under Archives Authority supervision. Police have not yet responded to this proposal.
The FOI model still allows government departments to withhold files on a large number of grounds. Exemptions relevant to police would be:
i) Protection of the identity of confidential informants;
ii) Ongoing criminal investigation (mostly irrelevant to the Special Branch files), and
iii) Protection of the privacy of others. Police may also try to keep secret documents forwar ed from other agencies, such as ASIO.
The PIC Report on Special Branch
Special Branch was disbanded during the Police Royal Commission in 1997. The Head of the Police Integrity Commission, Judge Paul Urquart, reported to Parliament in June 1998 on the results of his investigation into Branch records. He agreed with the Royal Commission, that Special Branch had disregarded its charter, was unaccountable and operated "under a cloak of secrecy", had abused money set aside for informant payments, had poor record keeping practices, kept unreasonable and irrelevant files on individuals and had little success in relation to 'subversive' activities.
On the destruction of records, the PIC observed that of the 10,324 dossiers created between 1939 and 1997, only 1079 remained. In 1977, the Privacy Committee noted that 50,000 cards had been culled (as 'inactive') but not destroyed; however, by 1980 they had been destroyed. The Privacy Committee review of 1977 found 3,500 active and 6,000 inactive dossiers By 1980, 5,500 of the inactive dossiers had been destroyed.
The PIC observed that Special Branch objectives and Mission Statements had changed on several occasions. In 1975, the Police Commissioner had directed the Branch to look at "subversive and extremist activities", to anticipate activities which might lead to "violence or civil disorder", to monitor "proposed demonstrations and protests where breaches of the peace may occur", to look at "the activities of various factions within the ethnic communities".
After the 1978, Privacy Committee report "subversive and extremist activities" were removed from the brief. At the time of its disbanding in 1997, the Special Branch aims were formally focussed on "politically motivated violence or extremist activity", "violence or civil disorder", "the rival factions within the Ethnic Communities", security escorts and security reviews. The PIC observed that there was: "no evidence of any attempt to publicise each reworking of the [Mission] Statement ... the tinkering with the Mission Statement was ... no more than window dressing. It had no impact on the day to day activities of the Special Branch, which were never held up to close scrutiny or revision".
Changes in language were also used to evade financial scrutiny. The informants fund had been used for 'long lunches' with informants or other officers. When the new Police Service policy on informants (the Informant Management Plan, oversighted by ICAC) was introduced in 1994, Special Branch chose simply to describe its informants as 'community contacts' and, thus, not subject to the Plan.
While VIP security work was said to have been performed "conscientiously and competently", the PIC criticised the relationship Special Branch developed with some VIPs. The security relationship with judges for example was said to bear "no resemblance to the procedures prescribed in the 1989 Judicial Officers Security Plan", where the Sheriff's office was said to mediate so as to prevent the development of direct relationships between police and judges. The PIC said: "What is unsatisfactory is the lack of any written acknowledgment of such a relationship between the judges and Special
Branch". Adding this to the Yeldham affair meant that there was "the possibility that other incidents involving public figures could have occurred and [may have] been smoothed over by Special Branch, and any records destroyed".Special Branch fielded inquiries from Ministers, some requests for security clearances and some employment checks from other government departments.
While the PIC found "no evidence" of Special Branch information being used to an individual's detriment in an employment check, there was the real possibility that its unreliable and unchecked information could have had "serious adverse consequences" in such a situation.
The PIC noted that 'subversive' activities monitored included: "trade union marches, anti-logging protests, demonstrations against the third runway and protests against cuts to legal aid". A great deal of irrelevant and unreliable information was gathered, and the PIC commented:
"The majority of people who became the subject of index cards could not have been reasonably described as representing a threat of politically motivated violence or subversive or extremist activity".
The PIC spoke disparagingly of the assembly of Special Branch "dirt files" and the poor quality of their information.
The New Protective Security Group
Soon after disbanding the Special Branch, Commissioner Ryan foreshadowed the setting up of a "Protective Security Response Group", with a charter similar to that of the old Special Branch, arguing such a body had a role to play in preparation for the Sydney Olympic Games in 2000. Royal Commissioner, Justice Wood commented: "This [group's] mission is not dissimilar to that of the former Special Branch and concern naturally arises as to whether the PSRG might replicate the past practices".
Wood went on to propose a new body, like the proposed PSRG, to provide VIP protection and carry out related threat assessment. However, his support was conditional on:
i) strict controls as proposed by the Police Commissioner;
ii) a review of the body at the end of the Olympic Games, and
iii) an annual audit of the new body.
Most of these conditions were addressed by the Police Legislation Amendment (Protective Security Group) Act 1998, which became law in July 1998, just as the Working Party on Special Branch was set up. The new Protective Security Group (PSG), under Superintendent Carolyn Smith, is said to be quite different to the old Special Branch, and says it wants little, if anything, to do with the records of the former Special Branch.
There are, however, a number of disturbing parallels, even at this early stage. The old Special Branch was criticised by the PIC for its secret charter; the Police Legislation Amendment (Protective Security Group) Act 1998 mentions a 'charter' but does not provide one word to explain what this charter actually is. The old Special Branch was said to have spent 75% of its time on VIP protection: the PSG is also said to be 75% focussed on VIP protection. The rest is, presumably 'intelligence gathering' or 'threat assessment'. The old Special Branch had 32 officers: the new PSG has maintained its strength at 32 officers.
Has Special Branch really gone away?
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